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Office Manager

Brewbird

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Operations

San Carlos, CA, USA

Posted on Friday, May 24, 2024

What We're About

At Brewbird, we believe in building a sustainable future in coffee. We’re developing a technology platform to scale the $100 billion specialty coffee market, while working with top local and national roasters to bring the highest quality cup of coffee to every home and office. Brewbird is backed by some of the world’s best venture funds. We’re a passionate team of builders who use technology to craft elegant and delightful solutions to challenging real world problems. Come drink some coffee with us!

What You'll Be Working On

As our HQ office manager, you will be the operational glue of the team, managing everything from general upkeep and cleanliness of the office to shipping coordination, event planning, cross-functional administrative projects and more. Reporting to our Head of Strategic Programs & Operations, this role provides a variety of growth opportunities across the lines of our business. If you are an organized, action-oriented “people person,” and thrive in dynamic, growth stage teams, we’d love to talk.

This role will be 100% in person, based in the companyʼs headquarters in San Carlos, CA. This is a full-time, salaried position, with a potential pay range of $64,000 - $78,000/year.

Responsibilities 🔧

Manage vendors and work with internal teams to keep our office space clean, organized, and stocked with appropriate amenities to create a focused and productive physical work environment
Facilitate timely resolution of property issues & repairs, and monitor general maintenance as the primary point of contact with the building property manager
Manage BrewBirdʼs food & beverage program, including ordering Wednesday team lunches and keeping the kitchen stocked
Institute and manage a shipping and receiving process for HQ, being hands-on with mail center drop offs and internal employee distribution
Greet guests at the door, inclusive of but not limited to interview candidates, potential investors, friends and family of, etc.
Plan and coordinate company events end-to-end, from summer offsites to tech talks, ensuring seamless logistical and on-the-ground execution
Assist with new employee onboarding, creating a welcoming environment on their first day and beyond
Manage new and existing office inventory (laptops, keys, mouses, swag, etc), coordinating with IT service to ensure timely bring up for new hires
Clean, prep and stock the demo area on a regular basis
Assist with timely submission of receipts across internal team and compliance in our spend management tool

Desired Qualifications ✅

Ideally 3 years of office management and/or administrative experience; however, we are open to many different backgrounds, and highly value the following characteristics
Timely and effective communicator; adept at written and verbal communications to small and large audiences
Action-oriented; if you see something that needs to get done, youʼre hands on the next moment
Organized and detail oriented; you make sure no detail falls through the cracks, and are comfortable working within timelines and budgets
Familiar with Microsoft 360 and Slack (or other similar tools)
Brings a can-do attitude and consistently optimistic perspective to the team

Our core values ☕

We operate with a spirit of generosity. We go the extra mile to act in ways that allow others to experience happiness, success and fulfillment - in big ways and small. We believe acting and communicating openly, honestly and generously is a virtuous cycle.
We do the work that truly matters. There's so much we can do, and so we ruthlessly focus on the things that allow us to have the most impact. To us, results matter more than hours worked or time spent. We protect our time and are considerate of the time of others so that we can all be at our best in work and life.
We believe in joining forces. We bring people with different experiences, backgrounds and perspectives together to accomplish far more than we ever could alone. When we don't know something, we ask. We believe in supporting each other and ultimately hold ourselves accountable to each person that makes up the Brewbird whole - our customers, roasting partners, employees and more.
We prove bold ambition and integrity can co-exist. We're in it for the long haul. We set big, audacious goals - ones that make our hearts proud - and take the responsibility that comes with them seriously. We're honest with ourselves and others about where we are and what we're working on. We keep on keeping on with persistence and seek to master the art of resilience along the way.
We cultivate joy, together. For us, coffee is ultimately about feeling good. And, we believe the best things in life are experienced together. We're motivated by genuine human interaction. Work and productivity have their time and important place, yet we're not "nothing but business" kind of people. We believe in bringing people together to celebrate life's moments - big and small.

Benefits

At Brewbird, we put our people first. In addition to a competitive compensation package with meaningful

early stage equity, we provide our employees with flexible paid time off to relax and recharge. We also offer

a generous employer-paid healthcare coverage, 401k plan, flexible work environment, and a commuter stipend for mass transit or parking.

Brewbird is an equal opportunity employer and value diversity at our company. We do not discriminate on

the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran

status, or disability status, and encourage all qualified applicants to apply.